We’re excited to announce the latest updates to the GuardsPro Back-Office Dashboard (BOD)! These powerful new features are designed to streamline your operations, improve security, and enhance your overall workflow. Whether you’re managing visitors, dispatching tasks, or handling payroll, the newest changes will make your job easier and more efficient. Let’s take a look at all the exciting updates now available:

 

Visitor Manager: Effortless Visitor And Vehicle Management

You can now easily add visitors and vehicles directly within the Client Portal. This new feature allows permission-based access for users to manage visitor data and vehicle entries. This functionality can be customized via the BOD Client Portal settings for admins.

 

Post Orders: Empower Your Team With Permission-Based Post Order Creation

The Client Portal now lets users with appropriate permissions create post orders directly from the dashboard. This feature streamlines task assignment and can be controlled via the BOD settings under the Client Module.

 

Dispatcher Module: Dispatching Made Easy

The Dispatcher Module is now available in the Client Portal, allowing you to add and manage dispatchers directly from the platform. Permissions can be controlled from the BOD under the Client Module, providing flexibility and security.

 

Post Sites: Duplicate Tasks, Site Tours, And Checklists

Managing recurring tasks is simpler than ever. The Post Sites menu now offers an option to duplicate tasks, site tours, and checklists, making it easy to create new entries without starting from scratch.

 

Policies & Documents: Targeted Assignments Based on Guard Skills

With this update, you can now assign policies and documents (P&Ds) based on specific skills, departments, or selected guards. Previously, P&Ds were assigned to all guards by default. Now, you can select individual guards for precise assignments. If no guard is selected, the P&D will be assigned to all guards.

 

Post Orders And Policies: Track Acknowledgments

You can now view a complete list of all guards—whether they have acknowledged post orders or are still pending acknowledgment. Previously, only acknowledged guards were shown, but now both statuses are visible, ensuring better tracking.

 

Client Portal Access: Admin Management Made Simple

Managing admin roles just got easier. Admins can now designate users as admins directly from the Client Portal settings. Simply navigate to the three-dot menu under Client – Client Portal to make this change.

 

Reports: Enhanced Filtering And Flagging

We’ve enhanced the Reports section with several new features:

  • Flagged Reports Filter: Now you can easily filter and view flagged reports alongside approved and pending ones.
  • Reason for Flagging: Add specific reasons when flagging reports to provide more context.
  • Severity Level Filter: You can now sort reports by severity level, making it easier to prioritize tasks.
  • Generate Link for Reports: Create shareable links for reports with customizable link validity options. Access this feature via the three-dot menu in the report section.

Post Orders And Policies: Save As Draft

You can now save post orders and policies as drafts in the GuardsPro Back-Office Dashboard. This allows for further review and editing before finalizing the documents, helping reduce errors and improve accuracy.

 

Dispatcher: Email And Link Generation

We’ve added two new features to the Dispatcher module:

  • Email Dispatcher Entries: You can now email dispatcher entries directly from the platform.
  • Generate Dispatcher Links: This feature allows you to generate dispatcher links with customizable validity options, improving communication and task tracking.

Shift Templates: More Flexibility In Scheduling

The Shift Templates feature has been enhanced to provide greater flexibility. When publishing a shift template, you’ll now see:

  • Shift Template Details: This now includes options to select a start date and custom dates from a dropdown.
  • If you select custom dates, you can now choose multiple days from the calendar, making scheduling even more efficient.

 

Login Page: New UI Design

We’ve updated the login page with a fresh new design, providing a more user-friendly and modern interface for quick access to your GuardsPro Back-Office Dashboard.

 

Single Sign-On: Simplified Login Process

We’ve improved the Single Sign-On (SSO) feature. You can now log in to your account with a single click using either your Microsoft or Google credentials, making access faster and more secure.

 

Two-Factor Authentication: Enhanced Security

Security is a top priority! The 2FA feature now supports both SMS/text messages and authentication apps. You can download an authenticator app (either mobile or as a browser extension) to generate verification codes for added protection.

 

Post Site Settings: Disable Security Team Contact Sharing

Under the Post Site settings, there is now an option to disable security team contact sharing. This feature provides greater control over your data sharing preferences.

 

Reports: Enhanced PDF & Excel Formatting

We’ve upgraded the report export functionality, including changes to PDF and Excel formats. These updates provide a more polished look for exported reports and better formatting overall.

 

Activity/Filter: Separate Incident And Standard Reports

In the Activity filter, you can now differentiate between incident reports and standard reports, providing better filtering and more focused views of your activities.

 

Parking Contact & Visitor Manager: New Labels For More Information

New labels have been added to both visitor profiles and parking contacts for more detailed information and improved tracking.

 

Past Payroll: Bulk Deletion For Past Payroll Entries

You can now select multiple payroll entries and delete them at once, simplifying the process of clearing past payroll records and keeping your system up to date.

 

Conclusion

These GuardsPro Back-Office Dashboard updates bring greater control, security, and efficiency to your operations. From enhanced visitor and post order management to improved reporting and payroll features, these tools are designed to save you time and streamline your workflow.

We’re dedicated to providing you with the best tools to manage your operations efficiently. If you have any questions or need assistance using the new features, don’t hesitate to reach out to our support team.

Stay tuned for more updates—there’s always more to come!